To view the folder and download its.If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere. In the Show/Hide IMAP Folders dialog box, select a folder. Click Tools from the apps menu.Search basicsAny deleted Outlook item is really moved to the Deleted Items folder. If you are a Windows user, check out this blog post on searching in Outlook Windows version. Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. Under Personal Settings, click General and then, under Folder list, clear the Hide On My Computer folders check box.Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). To show the On My Computer folders in the navigation pane, on the Outlook menu, please click Preferences.The file names of attachments (but not the contents within the attachments).Most of the time you will probably want to search your entire mailbox, not just one location. Wherever you currently are, like your Inbox ) and will look for the keyword in: Clicking in the search box will also open the search toolbar in the ribbon.By default, this will search the current folder or view only (i.e. The search boxYou can perform a basic search in Outlook by simply typing a keyword in the Search box.This is the default option when you perform a search. Current folder: Searches only in the folder you are currently in. Use the icons in the Search toolbar to choose a location to search.
Show/Hide Folder Outlook Mac And WantThe search toolbarAs mentioned above, clicking inside the search box will automatically display the Search toolbar in the ribbon. Or worse, the email you are looking for is not even in the search results! By taking the time to use the advanced search features in Outlook for Mac, you can narrow down your search results so that you can quickly pinpoint the exact email you are looking for. All items: Searches all Outlook mail accounts, calendars, contacts and tasks.Do you know the fundamental concepts of #Microsoft #Outlook search on a #Mac? Click To TweetUsing advanced search features for a more effective searchWhile it might seem quick to type a keyword in the search box, this can return a lot of search results! You then have to spend time scrolling through the results trying to find the email you want. All Mail: Searches in the Inbox, Sent, Drafts and the folders and sub-folders of all email accounts you have open in Outlook. Current Mailbox – Searches in the Inbox, Drafts and the folders and sub-folders of whichever email account you are in when you perform the search. The ‘Is’ option will find emails that only have the keyword(s), such as an exact match to an email subject.When you have finished searching, click the Close Search button to clear the search results and close the search toolbar.Example – finding an email from a specific personUsing the From button when searching is the quickest way to find an email that someone has sent you. You’ll notice that there are more advanced search options available here than in the ribbon.The Contains box also has a drop down menu that you can use to specify how you want to keyword to be matched during the search.Tip: The ‘Contains’ option will find emails that contain the keyword(s) (even if it is amongst other words, such as in the email subject). You can also add or remove advanced search boxes by clicking the + and – buttons on the far right.You can also change the advanced search field used in these boxes by clicking on them and choosing a new search field from the menu. Clicking on a button will add an advanced search box just below the ribbon.Clicking on a second button will add another advanced search box. Other advanced search optionsOther useful buttons on the search toolbar include: The search results will be displayed. Otherwise you may get results from other people with the same name.4. To choose the sender you want to search for, click in the text box on the right and type their name or email address.Tip: For the best results, enter their full email address. Click in the Search box to activate the search toolbar.3. This is much more effective!1. Mac desktop theme for windows 7Sent to a mailing list) or emails sent to a specific person (another recipient). Sent To: Can be used to find emails sent directly to you or CC’d to you, not sent directly to you (e.g. Attachment: Only returns search results that have an attachment, or only search results where the attachment is greater than the specified size. Important: Only returns search results where the email has been marked as important. Date Sent: Only returns search results sent during the chosen time (Today, This week, This month or after a specific date). Date Received: Only returns search results received during the chosen time (Today, This week, This month or after a specific date). ![]() The #Microsoft #Outlook for #Mac search toolbar has heaps of options to help you search more effectively! Click To TweetSave time by saving your frequent searchesOne final time saving tip for searching Outlook effectively is to make use of the Save Search button on the toolbar. With this kind of search you are far more likely to quickly find the email you are looking for. Simply clicking all the relevant search buttons on the toolbar to add the search fields. For example, you could search for all emails from a specific person that were received this month and that had an attachment. The search will be saved as one of your Smart Folders. Enter a name for the search and press Enter.4. Locate the new ‘Untitled’ folder that appears in the Smart Folders section of Outlook (bottom left hand side). Click the Save Search button on the Search toolbar.3. Perform the search using the steps outlined in the rest of this post.2. Smart Folders are virtual folders that dynamically display search results for a saved search.1. ![]()
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